Documentation

Export Documentation & International Order Coordination

Coordinated commercial documentation for international shipments of U.S. industrial parts — commercial invoices, packing lists, origin information, and requested certificates prepared alongside your order.

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Overview

Documentation is prepared with the order, not after it

Every international industrial shipment requires a set of commercial documents that describe what is being exported, where it originated, and how it is packaged. H&H coordinates that documentation with U.S. suppliers as the order is being fulfilled, so the freight forwarder and destination customs broker receive a consistent set of records.

Documentation depth depends on what U.S. suppliers can provide for each product, and on destination-country requirements. Some certificates carry a supplier or third-party fee that is quoted with the order.

Roles

H&H prepares and coordinates commercial documentation as an export coordinator, not as a customs broker. Final customs classification and import compliance decisions in the destination country are the responsibility of the buyer and their local broker.

Documents

What we regularly coordinate

Commercial invoice with line-level detail
Packing list with weights and dimensions
Product descriptions matched to the supplier documentation
Country-of-origin information when supplied by the manufacturer
HS / HTS references based on available supplier documentation
Shipping weights and dimensions per package
Certificates of Origin, Conformance, or mill certs when requested and available
Freight-forwarder handover documentation

Fees & timing

What affects documentation timing and cost

Supplier-dependent

Origin information, HS/HTS references, and manufacturer certificates depend on what the U.S. supplier can provide for each product. When documents are unavailable, we let the buyer know before the order is confirmed.

Certificate fees

Certain certificates involve a manufacturer, chamber-of-commerce, or third-party fee. Where applicable, those fees are quoted alongside the order rather than added later.

Destination-specific requirements

Some destinations require additional documents — such as legalized invoices, inspection certificates, or import permits. Those requirements are usually best confirmed by the buyer's local broker.

Buyer & broker responsibilities

Import classification, duty calculation, licensing, and customs clearance at destination are handled by the buyer and their customs broker — not by H&H.

FAQ

Documentation questions

Can H&H provide HS or HTS codes?

We reference HS/HTS information from the U.S. supplier documentation available for each product. Final classification for destination customs remains the responsibility of the buyer and their broker.

Can you obtain a Certificate of Origin?

When available from the manufacturer or via the applicable channel, yes. Some certificates involve a supplier or third-party fee.

Are you a customs broker?

No. H&H acts as an export coordinator. Customs clearance in the destination country is handled by the buyer's local broker.

Can documents be provided in another language?

Documents are generally issued in English. Where a destination requires legalization or translation, this is coordinated on a per-order basis.

Global Shipping

International shipment coordination once the order and documents are ready.

Multi-Vendor Consolidation

Combining products from several U.S. suppliers into one documented shipment.

How It Works

The six-step sourcing and export process.

Need documentation coordinated with your order?

Send the requirement — H&H will confirm which documents are available and coordinate them with the U.S. suppliers.

Send Your RFQ Email sales@hhexports.com